Willow Street-Frank Bramhall Park: budget approval for the bowling green renovation project goes before City Hall on Tuesday 13 December 2016

Renovation of the lawn bowling green at Willow Street-Frank Bramhall Park has been given to Goodland Landscape Construction and its contract proposal shall come before the San Jose City Council for a vote of approval on Tuesday 13 December 2016.

See item 2.39 of the City of San José City Council Meeting Agenda, “Report on Bids and Award of a Construction Contract for the 7267 – Bramhall Park Lawn Bowling Green Renovation Project”.

(a) Report on bids and award of a construction contract for 7267 – Bramhall Park Lawn Bowling Green Renovation project to the low bidder, Goodland Landscape Construction, Inc. for the base bid in the total amount of $1,104,350 and approval of a five percent contingency in the amount of $55,218; and
(b) Adopt the following 2016-2017 Appropriation Ordinance Amendments in the Subdivision Park Trust Fund:
(1) Increase the Bramhall Park Lawn Bowling project to the Parks, Recreation and Neighborhood Services Department by $455,000; and
(2) Decrease the Future PDO/PIO Project Reserves by $455,000.
CEQA:  Exempt, Section 15301 Existing Facilities, File No. PP15-065.  Council District 6.  (Public Works/Parks, Recreation and Neighborhood Services/City Manager)

It was back on 10 November 2016 that Dave Mitchell made a presentation at the board meeting of Willow Glen Neighborhood Association (WGNA), responding to park issues.   Mitchell is the Planner/Project Manager for Frank Bramhall-Willow Street Park at the Department of Parks, Recreation & Neighborhood Services of the City of San Jose.

Mitchell stated that the cost for the renovated bowling green will now be  “$1,104,350 + $110,435 + $410,215 = $1,625,000”.  That’s almost double its initial estimate, and subject to approval from city council on the 13th December.

While the Lawn Bowling Green Renovation remained in waiting from August to this Tuesday 13 December 2016, money originally scheduled in the budget for the bowling green had been traded to the new concession building project, therein increasing the original cost of the concession.

In the original information shared with Stakeholders SGV and WGNA, it was stated by PRNS in the mini-plan set and budget schedule of the Bramhall Park Lawn Bowling Green Renovation project that the initial cost would be $850,000.  See here on pages 64 to 73 of the Stakeholders SGV presentation (July 2016) for earlier details.

If the decision is passed at City Hall on Tuesday 13 December 2016, the budget for the Lawn Bowling Green Renovation will be increased by $775,000.  That’s just $75,000 short of doubling the original cost (estimated at $850,000).

The city has proposed going forward with a Lawn Bowling Green Renovation project after the new concession building is finished in the park.  Construction of the new Restroom, Concession & Storage Building Project started breaking ground on Columbus Day (Monday, October 10, 2016).  Mayor Liccardo and San Jose City Councilmembers voted in favor of Agenda Item 5.1: “Report on Bids and Award of Contract for the 7855 – Bramhall RestroomConcession-Storage Building Project” at the San Jose City Council Meeting for August 9, 2016.
It was stated by PRNS in the mini-plan set and budget schedule of the Bramhall Park Restroom and Concession Building project that its initial cost would be $1,200,000 (see the presentation here on pages 38 to 54).  But, as of 10 November 2016, Dave Mitchell stated in his presentation to WGNA that the revised cost of the new concession building will now be “$1,116,524 + $111,652 + $415,824 = $1,644,000”.

So, the total cost of all current projects and renovations in Willow Street-Frank Bramhall Park for the year of 2016 — which includes the bowling green and concession building improvements — will be for a revised total of approximately $3,269,000.  ($1,625,000 + $1,644,000 = $3,269,000)

Looking back through July and August 2016, the initial estimate was $1.2 million for the concession, plus $850,000 for the bowling green, which means that the total of cost of the two projects, as originally planned, was $2,050,000, as stated back in July 2016.

Notwithstanding, in the earlier planning dates, an estimated amount was not stated for the requested repairs that have since been made on the roof of the old field house, which is situated at Willow Street at Glen Brook Avenue.  The old field house was built in the 1950s and is located approximately 550 feet from the new concession building that’s currently underway near the amphitheater, situated at Willow Street and Glen Eyrie Avenue.

At the WGNA board meeting on Thursday 10 November 2016, Dave Mitchell stated that the new roof to the older existing building will cost $30,000, contracted to California Roofing Company.   That job was completed in mid-November 2016 (about a month ago).

Adding this roof to the total cost of improvements, as originally planned, it then amounts to $2,080,000.  ($1.2 million + $850,000 + $30,000 = $2,080,000)

As of December 13th, increases to the runing costs will include $1,625,000 + $1,644,000 + $30,000, which brings the total amount to $3,299,000.

So, overall, when the mayor and city council vote, the running costs are expected to be about $1,249,000 over the original plans and estimates.   ($3,299,000 –  $2,050,000 = $1,249,000).  

 

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Excerpt from Dave Mitchell’s presentation to WGNA
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Excerpt from Dave Mitchell’s presentation to WGNA


Related: memorandum-wsp-bowling-green

Old Field House at Willow Street-Frank Bramhall Park finally gets a new roof

As of Monday 15 November 2016, repairs on the roof of the old field house finally began.  At the board meeting of Willow Glen Neighborhood Association on Thursday 10 November 2016, Dave Mitchell, park planner for San Jose Parks, Recreation, & Neighborhood Services (PRNS) made a presentation and stated that the new roof to the existing building will cost $30,000, contracted to California Roofing Company.

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The old field house was built circa 1954 with 2,800 sq ft of combined space for a service office, storage room, park office, restrooms, and a mechanical room.  It is situated at Willow Street and Glen Brook Avenue.

As of May and July 2016, Stakeholders for a Safe Green Village started advocating on issues in the park, therein asking about the poor conditions of the field house.  We supported the idea, along with many of the park area residents, that the city should maintain current facilities before it begins new projects.  On 15 July 2016, Dave Mitchell of PRNS stated “The roof on the existing building as you stated is in poor shape. Staff is aware of the roof condition. A work order is in the process of being submitted the Public Works Department to replace the roof during this fiscal year, which ends on June 30, 2017.”

Stakeholders SGV addressed the condition of the field house in a presentation to Willow Glen Neighborhood Association on Thursday 28 July 2016.  See pages 28 through 33 of the presentation here on the StakeholdersSGV.org website.

As of Thursday 17 November 2016, more than half of the new shingles had been placed atop the roof by late afternoon.   Look for another update by the weekend.

Construction begins on the new Willow Street-Bramhall Park Restroom, Concession & Storage Building Project

Planned structural changes are now underway in Willow Street-Frank Bramhall  Park, as seen during early October to November 2016 .  Construction of the new Restroom, Concession & Storage Building Project started breaking ground on Columbus Day (Monday, October 10, 2016).

Mayor Liccardo and San Jose City Councilmembers voted in favor of Agenda Item 5.1: “Report on Bids and Award of Contract for the 7855 – Bramhall RestroomConcession-Storage Building Project” at the San Jose City Council Meeting for August 9, 2016.

Stakeholders for a Safe Green Village (SGV) had known of no public outreach or notification to area residents, especially those adjacent and nearby the park itself, even prior to the City Hall decision.  

Stakeholders SGV started taking significant note of issues in the park as of May and June 2016,  addressing the related topics in partnership with Willow Glen Neighborhood Association (WGNA) as of June and July.  The two organizations have written position papers and emails to the San Jose department of Parks, Recreation, & Neighborhood Services (PRNS), city officials, electoral candidates, and other neighborhood leaders.  (See here).

Construction of the new concession is expected to be finished sometime by winter 2017 (possibly January or February 2017 by soft estimates).

On Thursday 10 November 2016, at the board meeting of Willow Glen Neighborhood Association (WGNA), Dave Mitchell made a presentation in response to park issues.   He is the Planner/Project Manager for Frank Bramhall-Willow Street Park at the Department of Parks, Recreation & Neighborhood Services of the City of San Jose.

In the original information shared with Stakeholders SGV and WGNA, it was stated by PRNS in the mini-plan set and budget schedule of the Bramhall Park Restroom and Concession Building project that the initial cost would be $1,200,000.  See here on pages 38 to 54 of the Stakeholders SGV presentation (July 2016) for earlier details.

But, as of 10 November 2016, Dave Mitchell stated in his presentation to WGNA that the revised cost will now be “$1,116,524 + $111,652 + $415,824 = $1,644,000”.  The job was contracted and approved to Tucker Construction Construction on 09 August 2016.

[Editor’s note: this article was originally drafted on October 11, and posted on November 11.  It has since been updated, revised and re-posted.  The last revision was made on 17 November 2016].

Update & Presentation: Willow Street-Bramhall Park Projects; changes to budget & schedule for the year 2016

On Thursday 10 November 2016, at the board meeting of Willow Glen Neighborhood Association (WGNA), Dave Mitchell made a presentation in response to park issues.   He is the Planner/Project Manager for Frank Bramhall-Willow Street Park at the Department of Parks, Recreation & Neighborhood Services of the City of San Jose.

In the original information shared with Stakeholders SGV and WGNA, it was stated by PRNS in the mini-plan set and budget schedule of the Bramhall Park Restroom and Concession Building project that the initial cost would be $1,200,000.  See here on pages 38 to 54 of the Stakeholders SGV presentation (July 2016) for earlier details.

But, as of 10 November 2016, Dave Mitchell stated in his presentation to WGNA that the revised cost of the new concession building will now be “$1,116,524 + $111,652 + $415,824 = $1,644,000”.  The job was contracted and approved to Tucker Construction Construction on 09 August 2016.  It’s currently underway.

After the new concession building is finished, the city also intends to go forward with a Lawn Bowling Green Renovation project.    At that time of his last presentation on 10 November 2016, Mitchell stated that the scheduled and estimated cost of the Lawn Bowling Renovation had more than doubled.  Money originally scheduled in the budget for the bowling green had also been traded to the new concession building project (mentioned above), increasing its cost.

In the original information shared with Stakeholders SGV and WGNA, it was stated by PRNS in the mini-plan set and budget schedule of the Bramhall Park Lawn Bowling Green Renovation project that the initial cost would be $850,000.  See here on pages 64 to 73 of the Stakeholders SGV presentation (July 2016) for earlier details.

But, as of 10 November 2016, Dave Mitchell stated in his presentation to WGNA that the cost for the renovated bowling green will now be  “$1,104,350 + $110,435 + $410,215 = $1,625,000”.  That’s more than double its initial estimate, subject to approval from city council.  That’s if the extra funds are granted, therein replacing those funds in the initial budget that have since been traded to the new concession stand. The job for the lawn bowling green is contracted to Goodland Landscape Construction and shall come before the San Jose City Council for a vote of approval on 13 December 2016.

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Excerpt from Dave Mitchell’s presentation to WGNA
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Excerpt from Dave Mitchell’s presentation to WGNA

Meanwhile, Stakeholders SGV has also asked the city to restore the existing building, the old Field House at Willow Street and Glen Brook Avenue.  PRNS had first confirmed by email, as of 15 July 2016, that “The roof on the existing building as you stated is in poor shape. Staff is aware of the roof condition. A work order is in the process of being submitted the Public Works Department to replace the roof during this fiscal year, which ends on June 30, 2017.”  Stakeholders SGV pressed PRNS to make a firm commitment in those regards and make an early repair.

Dave Mitchell stated at the presentation that the new roof to the existing building will cost $30,000, contracted to California Roofing Company.

Overall, the total cost of all projects and renovations in Willow Street-Frank Bramhall Park, for the year of 2016, will be approximately 3 million dollars. 

Forum: San Jose District 6, Chapman v. Davis

Make your decision for City Council Member.  See Helen Chapman versus Dev Davis in a political forum at Starlite Banquet Hall at 680 Minnesota Avenue (near W. Alma Avenue, Lelong Street, & Guadalupe Highway 87).

The candidate forum starts at 7 p.m. on Wednesday 05 October 2016.  Meet Chapman and Davis before (6:30), or after (approximately 8:30).

The event is sponsored by Stakeholders for a Safe Green Village (SGV); Willow Glen Neighborhood Association (WGNA); United Neighborhoods of Santa Clara County (UNSCC); and District 6 Neighborhood Leaders (D6NL).

District 6 October Debate 2016 11x17

An inventory of trees in Willow Street-Frank Bramhall Park; the green initiative begins

Stakeholders for a Safe Green Village started taking note of the diseased and dead trees in Wilow Street-Frank Bramhall Park several months ago, even before the presentation on Thursday 28 June 2016.  Now, as of the start of August, we’re serious about taking an inventory of every tree in the park!

Currently, as of the first week, we’ve created a greenprint of the park, section by section, pointing out the trees by their varietals, location, and needs for mitigation.   At this time, most of the north side of the park is mapped and inventoried, excluding the amphitheatre and wooded creek area (opposite of the Willow Street-Britton Avenue pathway).

The initial assessment points out numerous diseased and dead trees, as well as several that are showing signs of dryness and browning.  The park has numerous red oaks that make up a significant share of those trees that are distressed or dead.   There are also several redwoods that could benefit from mitigation.

The inventory will help us create an overall assessment of the arboriculture in the park; the share and numeration of its varietals; the gravity of its mitigation; solutions and alternatives to the current condition and its trend; as well as the overall breadth and scope of the project.

Once an inventory is complete, we can start the mitigation process more effectively.  This includes a regular care program, as well as an initiative for replacement of those trees that are chronically diseased, and dead.

In the last meeting on 01 August 2016 (in the park), we discussed plans for the new concession stand, its footprint in the park, surrounding trees, etc.   We pointed out where one of the trees was recently removed and grounded down to wood chips, but without any explanation.

One of the everyday concerns is the management of the park’s topography, including the natural ground cover around many  of the old and distinguished trees.  Litter control is a primary issue for many people that live near the park, as well as those that visit and use the park regularly.  The waste often creates a toxic and invasive environment to the plant and wildlife, as much as it does to the people.  Broken irrigation systems and related grounds issues are also of concern.

See the attached clips from the June 28th presentation on the park.  This section of the slide presentation relates to the green initiative and arboriculture in Willow Street-Frank Bramhall Park.  A complete view of the presentation can be seen here.

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Follow-up Meeting: 01 Aug 2016 in Willow Street Park

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Join Stakeholders for a Safe Green Village and Willow Glen Neighborhood Association tonight, Monday 01 August 2016 at 7pm in the Britton Picnic Area of Willow Street Frank Bramhall Park for a follow-up meeting. Since the 28 July presentation, we’ll be continuing the discussion. Today’s meeting will primarily concern the structural changes in the amphitheater area and the new concession building which will include extra restrooms and storage. In part, our talk should involve contracts in the park by various stakeholders.

Please feel free to drop by and join us, as this should be a more casual get together and conversation.

Also follow our Facebook page at Stakeholders for Willow Street Park.

For the location of the Britton Picnic Area, see the Facebook post and album:
https://www.facebook.com/StakeholdersWSP/photos/a.1737806886432003.1073741834.1735385980007427/1737810029765022/?type=3&theater